Organizing Your Social Sciences Research Paper

Cartoonist Doug Larson once observed: "If the English language made any sense, a catastrophe would be an apostrophe with fur" [The Quotations Page]. Because the English language has complicated grammar and usage rules and most of those rules have multiple exceptions in how they are applied, there are many online sites that discuss how to avoid mistakes in grammar and word usage. Here are a few that may be particularly helpful:

• English Grammar
• Lingua Franca Column, Chronicle of Higher Education
• Plain Language.gov

Listed below are the most common mistakes that are made by writers and, thus, the ones you should focus on locating, correcting, and/or removing while proofreading your research paper.

1. Affect / effect -- welcome to what I consider to be the most confusing aspect in the English language. "Effect" is most often a noun and generally means “a result.” However, "effect" can be used as a verb that essentially means "to bring about," or "to accomplish." The word "affect" is almost always a verb and generally means "to influence." However, affect can be used as a noun when you're talking about the mood that someone appears to have. [Ugh!]
2. Apostrophes -- the position of an apostrophe depends upon whether the noun is singular or plural. For singular words, add an "s" to the end, even if the final letter is an "s." For contractions, replace missing letters with an apostrophe; but remember that it is where the letters no longer are, which is not always where the words are joined [e.g., "is not" and "isn't"]. Note that contractions are rarely used in scholarly writing.
3. Capitalization -- a person’s title is capitalized when it precedes the name and, thus, is seen as part of the name [e.g., President Zachary Taylor]; once the title occurs, further references to the person holding the title appear in lowercase [e.g., the president]. For groups or organizations, the name is capitalized when it is the full name [e.g., the United States Department of Justice]; further references should be written in lowercase [e.g., the department]. In general, the use of capital letters should be minimized as much as possible.
4. Colorless verbs and bland adjectives –- passive voice, use of the to be verb, is a lost opportunity to use a more interesting and accurate verb when you can. Adjectives can also be used very specifically to add to the sentence. Try to avoid generic or bland adjectives and be specific. Use adjectives that add to the meaning of the sentence.
5. Comma splices -- a comma splice is the incorrect use of a comma to connect two independent clauses (an independent clause is a phrase that is grammatically and conceptually complete: that is, it can stand on its own as a sentence). To correct the comma splice, you can: replace the comma with a period, forming two sentences; replace the comma with a semicolon; or, join the two clauses with a conjunction such as "and," "because," "but," etc.
6. Compared with vs. compared to -- compare to is to point out or imply resemblances between objects regarded as essentially of a different order; compare with is mainly to point out differences between objects regarded as essentially of the same order [e.g., life has been compared to a journey; Congress may be compared with the British Parliament].
7. Confusing singular possessive and plural nouns –- singular possessive nouns always take an apostrophe, with few exceptions, and plural nouns never take an apostrophe. Omitting an apostrophe or adding one where it does not belong makes the sentence unclear.
8. Coordinating conjunctions -- words, such as "but," "and," "yet," join grammatically similar elements [i.e., two nouns, two verbs, two modifiers, two independent clauses]. Be sure that the elements they join are equal in importance and in structure.
9. Dangling participial -- a participial phrase at the beginning of a sentence must refer to the grammatical subject of the sentence.
10. Dropped commas around clauses–-place commas around words, phrases, or clauses that interrupt a sentence. Do not use commas around restrictive clauses, which provide essential information about the subject of the sentence.
11. The Existential "this" -- always include a referent with "this," such as "this theory..." or "this approach to understanding the...." With no referent, "this" can confuse the reader.
12. The Existential "it" -- the "existential it" gives no reference for what "it" is. Be specific!
13. Its / it's--"its" is the possessive form of "it." "It's" is the contraction of "it is" or "it has." They are not interchangeable and the latter should be avoided in scholarly writing.
14. Fewer / Less -- if you can count it, then use the word fewer; if you cannot count it, use the word less.
15. Interrupting clause –- this clause or phrase interrupts a sentence, such as, "however." Place a comma on either side of the interrupting clause. An interrupting clause should generally be avoided in academic writing.
16. Know your non-restrictive clauses –- this clause or phrase modifies the subject of the sentence, but it is not essential to understanding the sentence. The word “which” is the relative pronoun usually used to introduce the nonrestrictive clause.
17. Know your restrictive clauses –- this clause limits the meaning of the nouns it modifies. The restrictive clause introduces information that is essential to understanding the meaning of the sentence. The word “that” is the relative pronoun normally used to introduce this clause. Without this clause or phrase, the meaning of the sentence changes.
18. Literally -- this word means that exactly what you say is true, no metaphors or analogies. Be aware of this if you are using "literally" to describe something. The term literally should never be applied to subjective expressions [i.e., "literally the most comfortable meeting"] or to imprecise measurements [i.e., "literally dozens of protesters"].
19. Lonely quotes –- unlike in journalistic writing, quotes in scholarly writing cannot stand on their own as a sentence. Integrate them into a paragraph.
20. Misuse and abuse of semicolons –- semicolons are used to separate two related independent clauses or to separate items in a list that contains commas. Do not abuse semicolons by using them often; they are best used sparingly.
21. Overuse of unspecific determinates -- words such as "super" [as in super strong] or "very" [as in very strong], are unspecific determinates. How many/much is "very"? How incredibly awesome is super? If you ask ten people how cold, "very cold" is, you would get ten different answers. Academic writing should be precise, so eliminate as many unspecific determinants as possible.
22. Semicolon usage -- a semicolon is most often used to separate two complete but closely related clauses. Consider the semicolon as marking a shorter pause than a period but a longer pause than a comma (this is easy to remember since a semicolon is the combination of a period and a comma). In the same way, semicolons are also used to separate complicated lists of three or more items.
23. Sentence fragments –- these occur when a dependent clause is punctuated as a complete sentence. Dependent clauses must be used together with an independent clause.
24. Singular words that sound plural -- when using words like "each," "every," "everybody," "nobody," or "anybody" in a sentence, we're likely thinking about more than one person or thing. But all these words are grammatically singular: they refer to just one person or thing at a time. And unfortunately, if you change the verb to correct the grammar, you create a pedantic phrase like "he or she" or "his or her."
25. Split Infinitive -- an infinitive is the form of a verb that begins with "to." Splitting an infinitive means placing another word or words between the "to" and the infinitive verb. This is considered incorrect by purists, but nowadays it is considered a matter of style rather than poor grammar. Nevertheless, in academic writing, it's best to avoid split infinitives.
26. Subject/pronoun disagreement –- there are two types of subject/pronoun disagreements. Shifts in number refer to the shifting between singular and plural in the same sentence. Be consistent. Shifts in person occurs when the person shifts within the sentence from first to second person, from second to third person, etc.
27. That vs. which -- that clauses (called restrictive) are essential to the meaning of the sentence; which clauses (called nonrestrictive) merely add additional information. In general, most nonrestrictive clauses in academic writing are incorrect or superfluous. While proofreading, go on a "which" hunt and turn most of them into restrictive clauses. Also, "that" never follows a comma but "which" does.
28. Verb Tense Agreement -- this refers to keeping the same tense [past, present, future] throughout a clause. Do not shift from one tense to another if the time for each action or event is the same. Note that, when referring to separate actions or events, the tenses may be different.
29. Who / whom -- who is used as the subject of the clause it introduces; whom is used as the object of a preposition, as a direct object, or as an indirect object. A key to remembering which word to use is to simply substitute who or whom with a pronoun. If you can substitute he, she, we, or they in the clause, and it still sounds okay, then you know that who is the correct word to use. If, however, him, her, us, or them sounds more appropriate, then whom is the correct choice for the sentence.

Attending to Grammar. Institute for Writing Rhetoric. Dartmouth College; Avoiding Common Grammar Mistakes. Department of English Writing Guide. George Mason University; Carter, Ronald. Cambridge Grammar of English: A Comprehensive Guide: Spoken and Written English Grammar and Usage. New York: Cambridge University Press, 2006; Conrad, Jordan. Confusing Words. WritingExplained.org; Grammar. The Writing Lab and The OWL. Purdue University; Danesi, Marcel. Basic Grammar and Usage: An ESL/EFL Handbook. Hauppauge, NY: Barron's Educational Series, 2006; Grammar and Mechanics. The Reading/Writing Center. Hunter College; Grammar and Punctuation. The Writer’s Handbook. Writing Center. University of Wisconsin, Madison; Taylor, Dena and Margaret Procter. Hit Parade Of Errors. In Grammar, Punctuation, And Style. The Lab Report. University College Writing Centre. University of Toronto; Peters, Mark. Grammar and Style. New York: Alpha, Pnquin Group, 2014.

Grammar and Spell Check Programs Are Not Infallible

A basic proofreading strategy is to use the spelling and grammar check tools available from your word processing programs. This can be a quick way to catch misspelled words, unintentionally repeated words [e.g., "the the"], different spellings of proper nouns, or identify incorrect grammar and sentence construction. These tools, however, are not perfect. Always proofread what has been “corrected” after running a spell or grammar program for the following reasons:

Spell Checkers: There are several limitations to be aware of. Research has shown that “spell checkers alone cannot eliminate the written expression deficits of many students with learning disabilities” [Montgomery, 2001: 28]. Examples of this can include identifying contextual errors, such as, writing “then” for "than" or misusing homophones, such as, “to,” “too,” or “two.” If you have a learning disability, be extra aware of these issues when running a spell checker. Also, the level of a mismatch between a misspelled word and the target word provided in the list of suggested words determines whether the target word is available to choose from [or whether there are no suggestions]. In these cases, correct the word as best you can and rerun the spell checker to see if the target word appears or use a different word with the same meaning. Finally, if computer-assisted spell checking identifies two or more spellings of a proper noun in your paper [e.g.,  Allison, Alison ], then you will need to independently confirm the correct spelling. This is particularly important for proper nouns of people, places, or things derived from languages other than English if that is your first language.

Grammar Checkers: Beyond correcting obvious errors, these tools will suggest how to rearrange text based on the preferred way of writing a sentence. This, however, does not necessarily mean the sentence was grammatically incorrect to begin with; the program's algorithm may have been tagged it as “awkward.” The word structure of English can be arranged in different ways while retaining the meaning of a sentence. Therefore, if you accept a grammar checker’s changes, review the new sentence and determine if the auto corrected text still reflects the context of what you want to say and how you want to say it. Also, check the narrative flow of the paragraph. Does the preceding and following sentences around the new text still retain the narrative flow that you originally intended [i.e., the author's voice]? If not, you may need to further edit the paragraph.